hire an ISA

How to Know If You’re Ready to Hire an ISA

What is an ISA?
An ISA is an Inside Sales Agent. I explain the role of ISAs to my clients in terms beyond the general view of appointment setters or lead scrubbers—ISAs are skilled real estate professionals who are highly trained, skilled and dedicated to their craft in the same degree as an outside agent. The advantage of the ISA is that they specialize in the initial tasks of lead generation, lead nurturing and setting listing and buyer consultation appointments.

The ISA’s role is most effective when the scope is limited to tasks that develop the position into a lead generation and conversion machine. The raw materials are leads and lists—the product is viable listing or buyer appointments that result in contracts.

Here is the basic structure of the inside sales role:

ISAs receive inbound leads and conduct rigorous outbound prospecting to uncover leads.
ISAs scrub leads, determine motivation, timing and ability.
ISAs set the listing and buyer consultation appointment for an outside agent.
ISAs also maintain a nurturing database of leads and work that database to produce future appointments.
Different teams and agents have varying degrees of difference with this model, like not using the ISA to set appointments or having their ISA conduct marketing and advertising efforts, but the role’s effectiveness is greatest when clients adhere to the above description.

When am I ready to hire an ISA?
If you are already bringing in around 150,000+ in annual GCI, and you already have a solid and well-trained assistant handling your transactions for you, then you are ready for an ISA. At this point you are able to scale and do more business. You can leverage your lead generation while producing more appointments and contracts. The other requirement is that you must have some type of lead generation platform or farm in place, or well-established online profiles where you can run advertising. You will also need inbound lead sources for the ISA as we will discuss below. Once you get your ISA, and if they are effective, then you will quickly need to add additional agents to your team. An effective and efficient ISA can easily serve 4-5 agents.

You must have leads
It sounds obvious, but some agents think that they will create leads by hiring an ISA. That is possible if your ISA does outbound prospecting—calling expireds, withdrawns, for-sale-by-owners and maybe doing circle prospecting.

In my experience, these outbound sources, by themselves, are not productive enough to make your ISA profitable. To maximize profitability, you should have inbound leads that you feed to the ISA, supplementing their outbound efforts. Inquiries on listings or paying for advertising on listing aggregators like Zillow, Trulia and Realtor are often the best leads and will convert the fastest, but they are very expensive. If you have leads from farming, direct mail, radio or TV, those are great too.

The pursuit of raw internet registrations and home valuation leads can be a source of inbound leads for your ISA, but maintain awareness about the inefficient and time-consuming nature, as well as the low conversion rate, of these type of leads.

A common error I’ve witnessed among agents is signing up for a Commissions Inc. or BoomTown lead generation platform and jumping to this conclusion: “Oh my god! I’ve got hundreds of leads coming in each week. I need an ISA to work all this business.” What they don’t realize is that the industry standard for converting these cold internet leads is in the low single digits. You will gain a volume of leads from these platforms, but between 12 to 18 months of leads are necessary to see any real conversion from them. Yes, an ISA is the perfect person to work leads from that type of lead capture system, but just know that it’s a longer term play than the faster converting listing inquiry, marketing response or aggregator advertising methods of lead generation.

You must be ready to train the ISA or leverage that training to a third party
Too many agents oversimplify the process of hiring an ISA. They think, “I’ll just find someone who likes making calls and turn them loose.” That doesn’t work for outside agents, and it certainly doesn’t work for inside agents. You must prepare to train your ISA completely. And what does “completely” look like? If you wanted to replace yourself with agent, how would you train them? To what depths would you take that training? That is the question you need to ask, but more importantly, that question needs to be followed by action.

Although the ISA is only working the initial stages of lead generation and cultivation, they need to have an in-depth understanding of all of the processes before and after their position.

They should understand the process of buying and selling a home just like you do. They should know and comprehend the mindset, thoughts, fears, hopes and dreams of the typical person buying or selling a home. They should know the circumstances that led to each type of lead source you work. Every lead source has its own unique mindset and expectations. Intimate knowledge of buyers and sellers will give your ISA the rapport needed for building a foundation that can develop trust and set appointments. If you find it overwhelming to fit training into your already hectic schedule, leverage a third party, like my company, Smart Inside Sales, to learn the most efficient and effective methods for recruiting, screening and hiring inside sales agents.

Don’t try to take the cheap way out
The best way to ensure your success is to pay the price it costs to find, train and compensate a skilled salesperson. If you want to drive sales and GCI, then you can’t get away with a low dollar-per-hour, part-time ISA. It never works that way. The best scenario is to hire a full-time, committed ISA to work in your office and alongside your team. They are a team member. They are a sales person. They should operate that way and be treated as such. Don’t make this position an experiment. You wouldn’t experiment with hiring an administrative assistant, buyer agents or listing agents. Likewise, make the ISA role a legitimate and key position in your team.

You must budget for 6 months to one year of pay for your ISA
A brand new ISA can take upwards of 6 months to go from a monthly loss, to a recovered cost and then to profitability. Don’t get me wrong, you will have appointments and contracts along the way, however the bulk of the ISA’s production will happen in the second 6 months after the ISA has finished climbing the huge learning curve. They will also be starting from scratch and will have to build a database of nurturing prospects and, as we all know, that takes time. So before you hire your ISA, commit to the reality that you may be paying this expense for a minimum of 6 months before seeing a return or recovered cost. Pledge to not second-guessing this expense before that 6 month mark, but do not act blindly. You will need to measure the progress of your ISA, ensuring they are the right fit and progressing toward the success and profitability you seek.

Ready to hire?
Leveraging an ISA can be rocket fuel for the growth of your business. Having a dedicated and skilled Jedi master to squeeze every dollar out of your leads is a great way to go. If you get the right hire, give them the right training and resources, then your ISA can produce 50-60 transactions for you in their first 12 months. What does the “right training” look like? Well, if you want more help with how to structure or train your ISA, check out my ISA Sales Department in a Box. You can access my secrets and strategies in on-demand packages, or we can discuss working one-on-one.

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real estate agent crm

Give Your Business a Boost: Why Use Real Estate CRMs

If you’re thinking about becoming a real estate agent or broker, then you need to know what real estate CRMs are. If you’re already in the industry, then I would be surprised if you didn’t know what they are and weren’t already using one. I won’t go as far to say that the right CRM is what makes successful agents successful, but I will venture to say that all successful real estate agents use a CRM effectively.

The question is, how do you use real estate CRMs to benefit your business?

What Are Real Estate CRMs?

Before we dive into why and how to use it, what even is a CRM in the first place? Well, C-R-M stands for “customer relationship management”. As you can guess by the name, your CRM sits at the center and crossroads of your real estate business. From tracking leads and prospects, to lead nurturing, to communicating with leads and current customers, to drip campaigns, to uploading contracts, to booking and managing appointments, and everything in between, customer relationship management (CRM) is critical to your business.

Put in other words, a CRM is the software you use to assist you in running your business and seamlessly managing your leads and clients. Without this software, agents end up spending much more time than they need to on using multiple separate tools, manually updating lead information, and continuously juggling a mountain of data and information.

If there was a predictable, step-by-step method for learning how to generate a steady surge of leads and naturally move those leads to a “Hell Yeah! I’ll book an appointment with you”…

…would you finally feel confident that you could double your appointments, add 50 deals to your year, and get to the 6-figure Promised Land you dreamed of when you first started this whole real estate thing?

The answer is Conversion University. 

The most insanely comprehensive, ROI-focused ISA and real estate agent training on the planet, engineered to make EVERY aspect of your lead generation, appointment setting and deal closing more profitable from day one.

Learn More about Conversion University. 

Benefits of Using a CRM for Real Estate Agents

There are an ample number of reasons why real estate agents use CRMs. Here are just a few of them:

  • Save your time for revenue generation – According to Follow Up Boss, a leading CRM platform, 65% of a sales rep’s time is spent on non-revenue generating activities and only 36% of their time is actually spent on selling. Whether for real estate agents or other types of sales people, that translates into missed opportunities. By using a real estate CRM and keeping everything in a centralized location, you can nurture leads more effectively and boost your sales, all while saving time and effort.
  • Respond to leads faster – As any successful agent knows, how fast you respond to new leads plays a large role on whether or not they’ll become clients. Most leading CRMs will have apps and/or cloud functionality, allowing you to respond to new leads fast. Plus, they’ll allow you to set up automated custom responses, so leads can hear from you immediately.
  • Nurture real estate leads more effectively – According to a report completed by Hubspot, only 27% of leads (across all industries) that come into a company’s sales funnel are actually “sale ready”. Moving those leads closer to the point where you can close the sale requires consistently sending them the right messaging at the right time. Top real estate CRMs make it easy send specific messages to certain leads, based on where they are in the sales process.
  • Stay in contact with leads – Closing the sale should not be the last time you talk to your existing clients. Sending reminders on special occasions and just simply keeping in contact with your past clients will help ensure you get business from them in the future, either a future sale or referral. CRMs help you to avoid losing track of past clients and let you send automated holiday and birthday messages.

How to Effectively Use a Real Estate CRM?

Different CRMs for real estate offer different types of functionality and varying levels of abilities. Most, however, will allow you to integrate it with many of the other apps and tools you’re using every day. Examples of these include your calendar, Google Apps or Outlook, Hubspot, MailChimpk RingCentral, Kixie, and many others. Integrating these should be your first step, so you can centralize activities and make your day to day operation more efficient.

Take the time to train yourself and your team in the software you’re using. Most likely, your CRM will have a lot of capabilities, and the only way you’ll make use of them effectively is if you read the owner’s manual—i.e. complete online tutorials, read guides, and watch videos online.

Be dedicated! Consistently ensure your lead information is updated and current. It’s no use having a bunch of emails and phone numbers that no one ever uses. Regularly check contacts, update and send out communications, and be open to tweaking your processes as you learn better ways of doing things. Furthermore, use your website and forms in other locations to automatically add contact info to your database.

Conclusion: Use a Real Estate CRM

This article barely even scratches the surface on everything you need to know about real estate CRMs. But it’s enough to get you started. The first step is finding one that will work for your business, like Follow Up Boss for example, then take the time and effort to ensure you’re using it effectively.


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